Texas Tech University
Housing/Dining, Textbook & Stipend Check Policies and Procedures
Housing and Dining Authorization Procedures
The Financial Aid Statements should state whether the student-athlete will be on- or off-campus. This is important as stipend checks are determined based on a student-athlete being on- or off-campus.
A full-ride student-athlete living with parent(s) or step-parent during the period of their award at Texas Tech will not be eligible for the room portion of the off campus room and board stipend check as mandated by federal financial aid guidelines and institutional policy.
The standard meal plan the Athletic Department pays is for 15 meals per week. Student-athletes who receive full room and board as a part of their scholarship also receive the Athletic Dining Hall, which provides 5 meals per week. The 21st meal of the week (Sunday night) is paid for with the monthly stipend check.
Student-athletes are allowed a single room the 1st full year only. If a student-athlete chooses a single room after their 1st year, they will be responsible for the difference between the single and double room rate.
Partial room and board scholarship recipients may choose their room preference and meal plan, but will be responsible for any cost not paid by the Athletic Department.
Third party payment amounts are posted to each sport by Joanne Husky after the 12th class day. The amounts posted to each sport must match the individual ledger totals for each sport.
Brenda Collins will check the housing list for accuracy against her copy of the Housing and Dining authorization.
Joanne Husky will send the room assignment list to Brenda Collins. A copy of the room assignments will also be sent to the coaches of the respective sport.
The Athletic Department pays 50% fall and 50% spring for student-athlete's housing and the institution charges students 60% fall and 40% spring for housing. As such, if a student-athlete leaves after fall semester, he/she is required to pay the institution the remaining 10% for their housing fees. It will not be paid by the Athletic Department.
Athletic Dining Hall Authorization Procedures
Any student-athlete that is awarded full room and board is given access to the Athletic Dining Hall. The authorization list is sent to Margaret Saunders at the Athletic Dining Hall, Dolores Harper at the ID office, and Aaron Shelly in Athletic Nutrition.
Some student-athletes may opt out of the Athletic Dining privilege. Permission for this must be given by the Head Coach of the respective sport and the Sport Supervisor in the form of a memo to Brenda Collins.
Student-athletes who are not given Athletic Dining Hall access as a part of their scholarship may purchase, upon a semester-to-semester basis, access to the Athletic Dining Hall at the Full Grant Value cost. Student who purchased this plan after opening day will have the cost prorated on a per day basis.
Each student-athlete is only allowed one meal (training table) per day at the Athletic Dining Hall.
Textbook Authorization Procedures
Once Andrea Starch in Academics receives the book authorization list, she will forward student-athlete schedules to Barbara Burrier in the bookstore. Barbara Burrier will pull the books required for each student-athlete and invoice those to Brenda.
If a student-athlete receives a partial amount for books, a stipend check will be issued to the student on the first scholarship check disbursement date for the semester. This stipend check is to be used to purchase textbooks.
A student-athlete needs to see Andrea Starch to purchase books or packets that are not available at the bookstore to receive authorization to purchase the needed book elsewhere. If approved by Andrea the student-athlete needs to take the authorization for reimbursement form and paid receipt to Brenda Collins in the Business Office to be reimbursed.
Book return dates are set for five working days from the last day of finals. If the books are not returned by the due date, the student-athlete will be expected to reimburse the athletic department the cost of the books.
Stipend Checks
There may be deductions from monthly stipend checks for miscellaneous items (e.g., non-returned books, reimbursement for dropped classes, etc.)
Staff members may place a hold on these checks if necessary.
Undergraduate students must be enrolled in 12 credit hours and graduate students must be enrolled in 9 credit hours to be eligible to receive the check.
