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This information is updated whenever policies are updated.
PREFACE
The information on policies and procedures is intended for the use of Texas Tech University Department of Intercollegiate Athletics. The manual supplements the Texas Tech University Operating Policies and is intended to provide information that will assist Athletics department employees with their duties. All employees should benefit from referring to this manual when policy questions arise. It is not intended to list every policy detail of the Department of Intercollegiate Athletics (often referred to as simply as Athletics). Click the link to each section for a PDF download of that section. Employees and student-athletes are responsible for consulting all appropriate policy documentation to a given topic. (Examples of these additional policy documents are listed below.) Additionally, on occasion, the Director of Athletics will distribute, via electronic mail, memos which serve as policy reminders. These memos are included as part of their appropriate sections in the online departmental policy manual.
ADDITIONAL SOURCES OF INFORMATION AND OTHER POLICY DOCUMENTS ARE:
- Texas Tech University Operating Policies and Procedures (www.depts.ttu.edu/opmanual)
- Texas Tech Athletics Compliance Manual
- Texas Tech Student-Athlete Handbook
- Texas Tech Sports Medicine Policy Manual
- Texas Tech Student Affairs Handbook/Code of Student Conduct
- Big 12 Conference Handbook
- NCAA Division I Manual (www.ncaa.org/wps/portal)
TABLE OF CONTENTS
1.0 STATEMENT OF PURPOSE
Policy 1 
- 1.1 Mission Statement
- 1.2 Guiding Principles
2.0 ATHLETICS COUNCIL
Policy 2
- 2.1 Athletics Council Charge
- 2.2 Membership of the Athletics Council
- 2.3 Duties and Responsibilities
3.0 ADMINISTRATION
Policy 3
- 3.1 Organizational Charts
- 3.2 Affiliations
- 3.3 Policy Formation
4.0 BUDGETS
Policy 4
- 4.1 Budget Development and Approval
- 4.2 Deficit Policy
- 4.3 Deficit Fund Positions
5.0 BUSINESS OFFICE
Policy 5 thru 5.3
- 5.1 Accounting Procedures
- 5.2 Audits
- 5.3 Cash Deposits
- 5.4 Athletics Financial Aid
Policy 5.4
- 5.5 Athletics Personnel
Policy 5.5
- 5.6 Travel
Policy 5.6
- 5.61 Mileage/Gas Reimbursements
- 5.62 Parking
- 5.63 Per Diem
- 5.64 Lodging
- 5.65 Tips
- 5.66 Team Travel Procedures
- 5.66.1 Purchase Requisition and Approval of All Team Travel
- 5.67 Individual Travel
- 5.68 Registration Fees for Conferences or Seminars
- 5.69 Prospective Employees Travel
- 5.7 Purchasing and Accounts Payable
Policy 5.7
- 5.71 Procurement Card
- 5.72 Phone Bill and Cell Phone Bill Procedures
- 5.73 Purchases of Recruiting Services
- 5.8 Contracting
Policy 5.8
- 5.9 Petty Cash Fund
Policy 5.9
- 5.10 Accountability; Inventory Control
Policy 5.10
6.0 TICKET OFFICE
Policy 6
- 6.1 Ticket Office Operations
- 6.2 Ticket Sales
- 6.3 Ticket Distributions
- 6.4 Complimentary Admissions and Tickets
- 6.5 Compliance Policy for Complimentary Admissions (also found in Compliance Manual)
- 6.6 Call Center
7.0 DEVELOPMENT AND FUND-RAISING
Policy 7
- 7.1 Officially Authorized Fund-raising Organization
- 7.2 Departmental Staff Involved with Fund-raising Organization
- 7.3 Departmental Liaison(s) with Fund-raising Organization
- 7.4 Fund-raising Activities Conducted by Coaches
- 7.5 Red Raider Club Tax Information
8.0 PERSONNEL
Policy 8
- 8.1 Hiring
- 8.2 Termination
- 8.3 Employee Contracts
- 8.4 Performance Appraisals
- 8.5 Job Descriptions
- 8.6 Pay Periods
- 8.7 Employee Schedules
- 8.8 Benefits
- 8.9 Reimbursed Expenses
- 8.10 Employee Parking
- 8.11 Keys
- 8.12 Orientation
- 8.13 Employee Safety
- 8.14 Staff Code of Conduct
9.0 CONTRACTS: ADMINISTRATORS, COACHES, CAMPS AND COURTESY VEHICLES
Policy 9
- 9.1 Employee Contracts for Coaches/Administrators
- 9.2 Contracts with Outside Entities
- 9.3 Sports Camps
- 9.4 Courtesy Vehicle Program
10.0 TELECOMMUNICATIONS
Policy 10
- 10.1 Telephone use by Student-Athletes
- 10.2 Personal Security Codes
- 10.3 Telephone Credit Cards
- 10.4 Monthly Telephone Line Printouts
- 10.5 Directories and Phone Lists
- 10.6 Compliance Related Summary of Telephone Rules (see also Compliance Manual)
11.0 COMPLIANCE
Policy 11
- 11.1 Institutional Control
- 11.2 Education
- 11.3 Monitoring
- 11.4 Enforcement
- Reporting a Violation
12.0 STUDENT-ATHLETE ACADEMICS
Policy 12
- 12.1 Academic Awards and Recognition
- 12.2 Tutorial Services
- 12.3 Mentoring
- 12.4 Career Planning and Placement
- 12.5 Academic Holds
- 12.6 Grade Checks
- 12.7 Class Attendance
- 12.8 NCAA-Red Raider Life Skills
- 12.9 Orientation Sessions
- 12.10 Pre-Admission Counseling
- 12.11 Student Athlete Advisory Committee (SAAC)
- 12.12 Student-Athlete Handbook
- 12.13 Study Hall
- 12.14 Summer School
- 12.15 Admissions of Texas Tech Student-Athletes
- 12.16 Student-Athlete Eligibility
- 12.17 Academic Fraud
- 12.18 PFandW Credit
- 12.19 Addition Items Required by Courses
- 12.20 Fifth (5th) Year Aid or Medical Exemption
- 12.21 Sport Contact Regarding the Academic Status of Student-Athletes
- 12.22 Validity of Academic Credentials
- 12.23 Student-Athlete Opportunity Fund
13.0 OPERATIONS: FACILITIES AND EVENT MANAGEMENT
Policy 13
- 13.1 Athletic Event Management Responsibility
- 13.2 Scheduling Events
- 13.3 Coordinating Event Management
- 13.4 Emergencies at Games/Events
- 13.5 Security
- 13.6 Facility Use
- 13.7 Event Cancellation
- 13.8 Commercial Photographs/Videotaped Footage of Facilities
- 13.9 Facilities Maintenance
- 13.10 Request for Repair/Service
- 13.11 Capital Repairs
- 13.12 Budget Sources for Maintenance (Repair and Service)
14.0 EQUIPMENT, TRAINING, WEIGHT ROOMS, AND NUTRITION
Policy 14
- 14.1 Equipment
- 14.2 Training Rooms
- 14.3 Student-Athlete Physicals
- 14.4 Weight Rooms
- 14.5 Nutrition
- 14.6 Volunteer Chaplain
15.0 MEDIA RELATIONS
Policy 15
- 15.1 Media Interviews and Materials
- 15.2 Reporting Results
- 15.3 Press Box/Credentials
16.0 EXTERNAL OPERATIONS
Policy 16
- 16.1 External Operations Functions
- 16.2 Sponsorship Program
- 16.3 Licensing Program
- 16.4 Athletics Web site
17.0 BOWL COMPETITION
Policy 17
18.0 SPORTS MEDICINE
Policy 18
- 18.1 Statement of Approval
- 18.2 Scope of Practice
- 18.3 Sports Medicine Mission Statement
- 18.4 Overview of Administrative Policies
- 18.5 Athletic Training Room Policies and other policies, regulations and information about Sports Medicine
DINING HALL POLICY (from the Compliance Manual, which should be referred to as well, but is not an external document)
Dining Hall Use
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