VISION STATEMENT
The Athletics Business Office will be recognized, by external and internal customers, for its excellence in providing reliable and timely business services.
The Athletic Business Office is committed to the values of
- excellence;
- accountability; and
- service
(including Strategies and Assessments)
Goal 1: Business and Accounting Services: Provide reliable and timely business services and information.
Critical Success Factors (measures of the degree of success over the next 5 years):
- Monthly Budget Status Reports to Head Coaches and Department Heads.
- Complete National Collegiate Athletics Association audit each year.
- Complete all necessary National Collegiate Athletics Association and/or other external financial reports.
Objective 1.1: Provide all necessary internal and external financial reports.
Strategies:
- Compile all necessary information for Equity in Athletics Disclosure Act Report.
- Research National Collegiate Athletic Association Audit.
- Budget Status Reports completed.
- Complete all other internal and external reports.
- Number of internal and external Reports completed by requested date.
Strategies:
- Make all disbursements on time pursuant to billing invoices.
- Collect all cash receipts by contract dates.
- Provide complete and accurate financial formation to media and other sources.
- Percentage of disbursements made by deadline.
- Average rate of cash receipts collected.
- Number of positive financial articles written in newspapers.
- Number of positive financial features on electronic media.
Strategies:
- Distribute business related policies and procedures to Athletics Staff.
- Enforce all Athletics Department and University Policies.
- Business related policies and procedures distributed to Athletics Staff.
- Documentation and notification of violation of policies.
Critical Success Factors (measures of the degree of success over the next 5 years):
- Maintain quality relationships and good standing with Athletics Department Staff.
- Maintain quality relationships and good standing with University Officials.
- Maintain quality relationships and good standing with external groups.
Objective 2.1: Establish strong ties within the Department and the University.
Strategies:
- Provide timely and efficient Business Services to Departmental Staff.
- Survey Athletics Department Staff for suggestions for improving Business Services.
- Provide accurate and complete financial information to University Officers.
- Results of Departmental Survey.
- Number of suggestions considered and implemented.
- Number of requests for financial information
Strategies:
- Provide complete and accurate financial information to University Departments and to Athletics personnel.
- Comply with University policies.
- Strengthen working relations with other University Departments.
- Share financial information with other Universities
- Number of surveys and requests filled.
- Amount of information returned back.
Critical Success Factors (measures of the degree of success over the next 5 years):
- Upgrade accounting software.
- Upgrade and maintain state-of-the-art computer technology.
Objective 3.1: Obtain and provide all necessary equipment and technology.
Strategies:
- Upgrade technology.
- Increase number of workstations.
- Match Athletics Department software to University software.
- Number of workstations.
- List technology upgrades.
Strategies:
- Develop plan to add Paciolan Systems software to other Department of Intercollegiate Athletics staff.
- Create list serve groups for needed financial information.
- Number of staff with access to Paciolan.
- Number of staff actively using Paciolan.
- Number of listserve groups and users.
